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About Our Destination

Currency
Canada uses the Canadian Dollar. We suggest bringing about $100-$200 Canadian per person to use for tipping hotel staff and bellman in Winnipeg and Churchill or buying small items while in Churchill. Most shops/restaurants in Winnipeg and Churchill accept major credit cards. Olivia TIP: You will definitely want cash for the most amazing bakery items in the best bakery in Churchill, “Gypsy’s”.
Languages
The national languages of Canada are French and English. English is the common language in Winnipeg and Churchill.
Climate
The climate in October ranges from 9°F to 28°F (-12°C to -2°C) in Churchill. The wind chill factor can make it feel much colder.
See our Vacation Stretchers tab for information regarding our pre-cruise and post cruise vacation stretchers.
Itinerary
  • Saturday, October 17 – Winnipeg
  • Sunday, October 18 – Churchill
  • Monday, October 19 – Churchill/ Churchill Tundra
  • Tuesday, October 20 – Churchill Tundra
  • Wednesday, October 21 – Churchill Tundra
  • Thursday, October 22 – Churchill/Winnipeg
  • Friday, October 23 – Winnipeg/home

Before Your Trip

What is included?
  • Pre- and post-hotel accommodations at Four Points Sheraton, Winnipeg on October 17 and 22, 2015
  • One night accommodation in Churchill on October 18, 2015
  • Three nights’ accommodation at Tundra Buggy Lodge on October 19, 20 and 21, 2015
  • All meals, including a welcome dinner on October 17, ending with breakfast on October 23 (as indicated B/L/D)
  • Tour of Churchill, Eskimo (Inuit) Museum, Parks Canada Interpretive Center and surrounding area
  • Dog sled excursion
  • Three full-day guided Tundra Buggy adventures (half-day on October 19, full days on October 20 and 21, and half-day October 22)
  • Tours led by interpretive polar bear experts
  • Exclusive presentation by ambassadors from “Polar Bears International”
  • All Winnipeg and Churchill transfers
  • Wireless internet access
  • Olivia staff assistance and dedicated tour leader October 17-22
What’s not included?
  • Air transportation to/from Winnipeg
  • Alcoholic beverages
  • Incidentals
  • Laundry and other items of a personal nature
Travel documentation and identification
Passport
You will need a passport that is valid for six months past the date of the trip. If you are not a U.S. citizen, please check with both your country’s consulate and the consulates of the country we will be visiting to make sure that you do not need an entry visa or other additional documentation.
Visa
U.S. citizens DO NOT need to get a visa ahead of time. If you are not from the U.S., please check with your consulate for proper Visa requirements.
Vaccinations
Please check with your local Public Health Department or personal physician regarding immunization requirements for all countries on your itinerary. You may also check the Centers for Disease Control and Prevention’s website at: www.cdc.gov. Just click on "Traveler’s Health" and then "Vaccinations."
Cancellation Policy
Unexpected events can cause you to cancel your vacation. Because we are committed to this charter, we must strictly adhere to our cancellation policy as outlined in our Olivia Terms & Conditions.
  • Initial Deposit $1,500 (per person) non-refundable.
  • Cancellation Fee - 422 days or more prior to trip date: $1,500 (per person, prior to August 21, 2014)
  • Cancellation Fee - 421-361 days prior to trip date: 25% of trip cost (August 22, 2014 – October 21, 2014)
  • Cancellation Fee - 360-301 days prior to trip date: 50% of trip cost (October 22, 2014 – December 20, 2014)
  • Cancellation Fee - 300-241 days prior to trip date: 75% of trip cost (December 21, 2014 – February 18, 2015)
  • Cancellation Fee - 240-0 days prior to trip date: 100% of trip cost (February 19, 2015 and later).
  • Payment in full no later than February 19, 2015.
Travel insurance
Olivia recommends that you purchase a travel protection plan to protect yourself and your trip investment from the unexpected. Now more than ever it’s extremely important to think about the unexpected. It is important to purchase the travel protection within 15 days of your initial invoice date in order to receive the most comprehensive coverage. Consider travel protection for Trip Cancellation/Trip Interruption, Emergency Medical and Emergency Evacuation, Trip Delay, Baggage Delay and more.

For a travel insurance quote, more information or to purchase a protection plan, please call Olivia at 800-631-6277 and select option 1 for a travel consultant.
Joining the Olivia.com trip group
To meet some of the women who will be joining you on this trip, join the Polar Bear Adventure Connect Group or the 2015 Polar Bear Adventure Facebook group.

Travel and arrival

Where to fly into/out of
You will need to fly into and out of Winnipeg, Manitoba (YWG). We encourage all passengers to arrive a day early into Winnipeg to avoid the stress of unexpected delays.
Suggested arrival/departure times
All flights should be scheduled to arrive in Winnipeg, Manitoba at or before 6:00 p.m. on Saturday, October 17, 2015. Departures from Winnipeg on October 23, 2015 (or on October 27, 2015 if on our stretcher) can be scheduled to depart anytime.
Preferred travel agency
We are happy to partner with a full service travel agency, Panorama Travel. They provide excellent service for competitive airfares (business class and economy), additional transfers or hotels/tours outside of Olivia offerings. A $50 per person charge will be assessed for a consultation to discuss travel needs and airfare. This amount will be applied to your overall costs should you decide to use their services. A service fee will be assessed according to the amount of travel booked. For an additional fee, they can also assist you with using your frequent flyer miles for free tickets and upgrades. You can reach them at 800-523-0093 or 503-682-6800.
Luggage Allowances:
Polar Bear Main Adventure Program
On your flight from Winnipeg to Churchill, you can bring up to 2 checked bags per person (for a TOTAL combined weight of no more than 70 lbs.) and a carry-on (up to 20 lbs.). Our flight to Churchill is on a standard airline with regular under-the-seat and overhead storage. Any additional luggage/weight will be charged for by the airline. Soft-sided luggage is preferred as it fits easier under your bunk bed at the Tundra Hotel. However, there is no size limitation for the luggage. What cannot fit under the bed can stand up next to it.

You will be wearing your warm clothes “gear” on the flight from Winnipeg to Churchill as you will need it when you arrive in Churchill. Jacket, boots, ski pants, mitts – dress in layers!
Photo Expedition Stretcher
Those who are going on to the Photo Expedition Stretcher, you MUST have a soft sided duffle bag (no more than 50 lbs. TOTAL), and you will carry your hand-luggage on your lap on flight from Churchill to Sea River Lodge. These are chartered planes that carry 8-9 people per plane (No overhead or under-the-seat storage). If you have additional luggage above the maximum, it can be stored at our hotel in Churchill, October 22-26.
Extensions in Winnipeg
Should you wish to add additional hotel nights on either end, please contact the Four Points Sheraton Winnipeg International Airport direct for bookings in a standard room.

Four Points by Sheraton Winnipeg International Airport
1999 Wellington Avenue, Winnipeg, Manitoba, R3H 1H5 Canada
Phone: 204-775 5222
Hotel Reservations: 866-716-8133

During your trip

Transfers and Meeting up with Olivia
The Four Point Sheraton is located directly across the street from the airport. We will have dinner and a presentation the evening of October 17 at approximately 6:00pm. More information will be available at check-in.
Amenities
Basic amenities such as a coffee maker, shampoo, soap and hair dryer are available at the Four Points Sheraton and the Churchill Hotel. Please note there are no amenities available at the Tundra Hotel.
Electricity
The voltage is 110, which is the same as in the U.S.
Gratuities
Gratuities to your Guides and Tundra Buggy drivers and staff are included. If you received exceptional service from someone, you are welcome to give an additional gratuity.
Internet
Complimentary Internet is offered at hotels in Winnipeg and Churchill, as well as at the Tundra Hotel. Due to its remote location, the internet at the Tundra Hotel is sporadic and is not as reliable.
Laundry and dry cleaning
There is no laundry or dry-cleaning facilities available during the trip.
Smoking policy
All hotels and Tundra Buggies are non-smoking. A smoking area will be designated outside on the Tundra Buggy and at the Tundra Hotel.

After Your Trip

Transfers to the airport
The airport is located directly across the street from the hotel.
Vacation Stretchers
A Photo Expedition is offered October 23-27, 2016. More information can be found here.

A comprehensive pre-departure book with specific information for both the Polar Bear Adventure and the Photo Expedition stretcher will be sent within 2-3 months of the trip.

Didn’t find what you are looking for? Check out our Olivia travel FAQ. Or call us at 800-631-6277 (inside the U.S. & Canada) or 415-962-5700 (Outside the U.S. & Canada) and select option 2.

For Reservations Call: (800) 631-6277 M-F 8:30am-5:30pm Pacific
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